Demos · Clinic CRM
Enquiries, patients, appointments, consent, photography and stock for an aesthetics clinic. The overview shows what today needs, who is owed a call back, and which messages cannot go out yet and why.
Sound familiar?
The system will not let consent be signed early. It even says whether the rule is the law or your own policy.
Stock is tracked by batch and expiry. Treatments that need an in-date product wait until the shelf is right.
One record per patient: history, treatment plan, consent and photos. Clinical and marketing photo consent stay separate.
What you get
See what today needs, who is owed a call back, and which messages are waiting and why.
Mark the areas treated and the price follows, so every quote matches the plan.
A 14-day reflection period is built in. Nobody has to remember it.
Prescriber registrations are flagged 60 days before they run out.
Inside the demo
12 things you can click through today, in plain words. Yours can have all of them, or only the ones you need.
Each patient sits on one row across nine steps. Anyone held comes first, with a padlock on the blocked step.
Each consent records the form version and the date signed, and shows as signed, pending or expired.
Photo permission records whether the full face, a concealed face or only the treated area may be shown.
Each stock batch lists the filler appointments it would block today. Adding a fresh batch clears them.
VAT-free medical treatments and 20% cosmetic ones share one invoice. An exempt line with no evidence will not issue.
The booking deposit comes off before the amount to pay, and a deposit nobody recorded needs a reason.
One column per practitioner, with consultations, treatments and reviews each booked for the right length.
Patients due back for a treatment, with the due date and a message ready to draft.
Your enquiry form can ask about medical history, marked sensitive, and refuses pre-ticked consent boxes.
A WhatsApp check-in is drafted for the day after each treatment, ready for a person to send.
An enquiry still waiting for a first reply after four hours turns red.
A message draft is refused if the patient never agreed to hear from you on that channel.
Operationally accurate
Consent cannot be signed while the cooling-off time is still running, and the software says whether that rule comes from the law or from the clinic's own policy.
Treatments that need a reversal agent on hand are held back while the stock on the shelf is out of date.
From this demo to your system
Same idea, shaped around your business: your stages, your words, your rules.
A short call about your business, your rules and the tools you use today. You get a free quote.
A written plan of every screen and rule, so you know exactly what you are getting.
A working demo of your own system, like this one, so you can steer it as it grows.
Most systems are live in 6 to 12 weeks. Once it is paid for, the code is yours, and our yearly AMC keeps it running, with free patent-pending AI governance included.
Questions
Yes. This demo follows UK rules. We build yours around the rules of your country and your clinic, and it shows which are law and which are policy.
Not always. We can build around the way you book today, or replace the tools that slow you down. We agree it in the written plan.
Most systems go live in 6 to 12 weeks. Once it is paid for, the code is yours, and our yearly AMC keeps it running.
Where a system uses AI, the patent-pending firewall swaps client details for tokens before any model reads them.
The system drafts, and a named person releases every message.
Refusals, overrides and exports land in a log nobody can quietly edit.
Keep exploring
Enquiries, clients, the diary, bills and services for a firm of solicitors, with the conflict register, due diligence and client account in the same place.
Submissions, people and clients, interviews, invoices and the rate card for a recruitment agency, with right-to-work checks and references tracked alongside every placement.
Jobs, customers, the workshop, invoices and the price list for an independent garage, with parts, MOT and service reminders worked out from the records.
We'll show you what it could look like, measured to fit before anything is built.
